• Takes the and types up minutes from Executive meetings, scheduling meetings, the AGM and any other meetings that are called.
• Circulates the Executive meeting minutes via e-mail to all Executive members (by the Monday after the meeting at the very latest).
Keeps an electronic file of the minutes within the club online storage platform, DropBox.
Determines the quorum for the AGM as per the club constitution (3%)
Provides and looks after the sign-in sheets for the AGM. No person can carry more than one vote. Executive members have a vote. If spouses attend, they can vote on behalf of the skater.
• Provides Role Call at the start of the AGM (number of Executive, voting and non-voting members)
• Attends monthly Executive meetings.